Constitution and Rules
ALVESTON FC CONSTITUTION and RULES.
The club shall be called ‘Alveston F.C.’‘
The objects of the Club shall be to provide association football matches for all its members in a safe environment. The Club welcomes participation by any young person regardless of their race, gender, or ability, and coach it’s players in all aspects of the national game.
3. STATUS OF RULES:
These rules (the Club Rules) form a binding agreement between each member of the Club.
4. RULES AND REGULATIONS:
(a) The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to/membership of The Football Association. The Rules and Regulations of The Football Association Limited and parent County Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.
(b) No alteration to the Club Rules shall be effective without prior written approval by the parent Association.
(c) The Club will also abide by The Football Association's Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.
5. CLUB MEMBERSHIP:
Players will be registered by the way of the rules of the Midland Combination League, Stratford Alliance League, Mid-Warwickshire Junior league, Coventry Minor League, Ambassador League and Midland Junior Premier League . Managers will ensure that they are aware of all players registered with their team and that they comply with all arrangements laid down by the League. An ID card will be issued by the "Junior Leagues" to junior players and these must, at all times, be in the possession of the Manager to be produced on request.
6. ANNUAL MEMBERSHIP FEE:
(a) An annual membership fee will be payable by each playing member.
(b) Playing members shall pay an additional subscription to fullfill the objectives of the club.
(c) All membership fees / subscriptions shall from time to time be determined by the Club Board.
7. RESIGNATION AND EXPULSION:
(a) A member shall cease to be a member of the Club if and from the date on which, he/she gives notice to the Club Board of their resignation. Any playing members’ subscription that is more than two months in arrears shall be deemed to have resigned.
(b) The Club Board shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member.
(c) A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.
(d) A member who resigns or is expelled and owes kit, subscriptions or equipment will be deemed to be under obligation to the Club until the matter is resolved to the Club Boards satisfaction.
8. BOARD of DIRECTORS:
(a) The Club Board shall consist of the following Club Officers: Chairperson/Director, Secretary/Director, Finance Director, Commercial Director, Marketing Director & Governance/Welfare Director (who will be the appointed Child Protection Officer).
(b) All officers of the club will be nominated and elected at the Annual General meeting. To be an elected officer, an individual must have been involved with the Club as a parent of a player, a team manager or an assistant team manager for a minimum of three years. Each term of office will be for a period of 12 months and all Officers are eligible for re-appointment at the Annual General meeting each year. The Club Board shall be responsible for the management of all the affairs of the Club. Decisions of the Club Board shall be made by a simple majority of those attending the Club Board meeting. The Chairperson of the Club Board meeting shall have a casting vote in the event of the voting being equal on any matter. The quorum for the transaction of business of the Club Board shall be a minimum of 40% of the Board. No major decisions will be made without this number at any Board meeting.
(c) Decisions of the Club Board of meetings shall be entered into the Minutes Book of the Club to be maintained by the Club Secretary.
(d) Meetings will take place on a monthly basis. The date will be supplied by the Club Secretary. A representative of the Club will attend the League meetings and report back all relevant information to the Clubs meeting. Any Board member may request a meeting of the Club Board by giving not less than 7 days' notice to the Club Secretary in writing. Upon receiving a requisition the Secretary shall call a Special meeting of all members of the Club Board.
(e) An outgoing member of the Club Board may be re-elected. Any vacancy on the Club Board which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Board members and approved by a simple majority of the remaining Club Board members.
(f) Save as provided for in the Rules and Regulations of The Football Association and the County Association to which the Club is affiliated, the Club Board shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
9. ANNUAL AND SPECIAL GENERAL MEETING:
(a) An Annual General Meeting (AGM) shall be held in June each year no later than the third Sunday of the month. The Secretary will give seven clear days notice to all members, officers and Board members of the date and place of the meeting with a nominations notice displayed for use. The teams representatives shall be informed by each of the teams age group managers.
The AGM will consist of the following:
(i) a written report from the Chairperson and Secretary of the activities of the Club over the previous year.
(ii) a financial statement presented by the Finance Director of the Club's finances over the previous year
(iii) election of the members of the Club Board and team Managers and Assistants
(iv) consider any other business.
(b) Nominations for election of members as Club Officers or as members of the Club Board shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.
(c) A Special General Meeting (SGM) may be called at any time by the Board and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.
(d) The Secretary shall inform each member in writing the date of a General Meeting together with the resolutions to be proposed at least 14 days before the Meeting.
(e) The quorum for a General Meeting shall be 50% Club Board Members.
(f) The Chairperson, or in their absence a member selected by the Club Board, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equal number of votes the Chairperson of the Meeting shall have the casting vote.
(g) The Club Secretary, or in their absence a member of the Club Board, shall enter Minutes of General Meetings into the Minute Book of the Club.
10. CLUB TEAMS:
(a) At the A.G.M. the Club Board shall indorse the appointment of Club members to be responsible for each of the Club's age group football teams.
(b) The appointed Manager shall be responsible for managing the teams affairs and implementing the Clubs Child Protection Policy and Code of Conduct.
(c) The appointed Manager may choose an Assistant if he or she requires one.
(d) All Managers and where ever possible, their assistants, shall hold the minimum coaching qualification, i.e. The Level 1 FA Coach.
(e) Managers shall be permitted to manage one team only.
(f) All Managers, Assistants and Coaches are requested to complete the Football Association Personal Disclosure Form.
(g) The Club will take out any insurance deemed necessary by the Board, to protect its players and team Officials during matches or during training periods.
11. CLUB FINANCES:
(a) A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Finance Director and two other nominated persons. All payments made by cheque must be signed by at least two of the three designated signatories. All payments made by online banking/bank transfer shall be made by the Finance Director. All monies payable to the Club shall be received by the Finance Director and deposited in the Club Account.
(b) The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club.
(c) All monies (subscriptions, blackout, sponsorship, donations, funds raised etc) shall be paid into the Finance Director and entered in the appropriate Club accounts.
(d) All monies shall be paid to the Finance Director as soon as possible.
(e) The only monies that shall be paid directly from subscriptions will be Referee's fees and it shall be recorded on that teams weekly subscription sheet.
(f) Any money paid out on behalf of the Club must be accompanied by a receipt/invoice and accurately recorded as proof of purchase for goods or services and forwarded to the Club Finance Director.
(g) Record of the Club accounts will be undertaken by the Club Finance Director and a monthly report presented at each monthly meeting.
(h) In the event of a team ceasing to function all monies held must be returned to the Finance Director. Club equipment/ kit/ must be returned to the Club Secretary.
(i) Should any dispute arise it shall be remembered that all monies / equipment / kit remain the property of Alveston Football Club.
(j) The Club shall prepare an annual Financial Statement by the Finance Director for the Club's AGM. Accounts will be made available for perusal by members at all times.
(a) All registered players have the right to play in their School, League or County representative sides, all other arrangements will need the approval from the Clubs Board.
(b) Priority must be given at all times to School and School organization activities.
(c) The Clubs Disciplinary Committee will consist of the Clubs Board and relevant Team Manager.
13. TROPHIES AND AWARDS:
Managers will only be permitted to award trophies to players in their team in the following categories:
i. Players Player
ii. Managers Player (Most improved Player)
iii. Club man of the year
iv. Supporters Player
14. SPECIAL AWARDS:
The Club may, at it's discretion, award a separate trophy / cup / medal to any Committee member, team or player who has achieved some order of distinction or merit.
(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present. All previous members of the Club and parents of players past and present, must be informed of the situation by means of the local press before this shall happen.
(b) The dissolution shall take effect from the date of the resolution and the members of the Club Board shall be responsible for the winding up of the assets and liabilities of the Club.
(c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent Association shall determine.
16. CHILD PROTECTION POLICY:
(a) The child's welfare is, and must be, the paramount consideration.
(b) All children and young people have the right to be protected from abuse regardless of their age, gender, disability, culture, language, racial origin, religious beliefs or sexual identity.
(c) All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately.
(d) The Club shall have a Child Protection Officer, to be appointed at the first meeting following the AGM.
(e) The Club's Child Protection Officer shall make ever effort to make himself / herself available for any in-service training where applicable.
(f) In all cases this Club will follow the FA Child Protection Procedures and Practices.
(g) All Club members must attend the F.A. Child Protection and Best Practice course
17. ANTI DISCRIMINATION POLICY:
(a) Alveston F.C. is responsible for setting standards and values to apply throughout the club at every level. Football belongs to and should be enjoyed by everyone, equally. Our commitment is to confront and eliminate discrimination whether by reason of sex, sexual orientation, race, nationality, ethnic origin, colour, religion or disability.
(b) Equality of opportunity at Alveston F.C. means that in all our activities we will not discriminate or in any way treat anyone less favourably, on grounds of sex, sexual orientation, race, nationality, ethnic origin, colour, religion or disability. This includes:
(i) The advertisement for volunteers.
(ii) The selection of candidates for volunteers.
(iv) External coaching and education activities and awards.
(v) Football development activities.
(vi) Selection for teams.
(vii) Appointments to honorary positions.
(viii) Alveston F.C. will not tolerate sexual or racially based harassment or other discriminatory behaviour, whether physical or verbal, and will work to ensure that such behaviour is met with appropriate action in whatever context it occurs.
(ix) Alveston F.C. are committed to the development of the program of ongoing training and awareness raising events and activities, in order to promote the eradication of discrimination within its own organization, and within football as a whole.
18. EQUAL OPPORTUNITIES POLICY:
(a) Alveston F.C. is committed to a policy of equal treatment of all members and requires all members of whatever level or authority, to abide and adhere to this general principle and the requirements of the Codes of Practice issued by the Equal Opportunities Commission and Commission for Racial Equality.
(b) All members are expected to abide by the requirements of the Race Relations Act 1976, Sex Discrimination Act 1986 and Disability Discrimination Act 1995. Specifically discrimination is prohibited by:
(i)Treating any individual on grounds of gender, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation or disability less favourably than others.
(ii) Expecting an individual solely on the grounds stated above to comply with requirement(s) for any reason whatsoever related to their membership, which are different from the requirements for others.
(iii) Imposing on an individuals requirements which are in effect more onerous on that individual than they are on others. For example, this would include applying a condition which makes it more difficult for members of a particular race or sex to comply than others not of that race or sex.
(iv) Victimization of an individual.
(v) Harassment of an individual, by virtue of discrimination.
(vi) Any other act or omission of an act, which has as its effect the disadvantaging of a member against another, or others, purely on the above grounds. Thus, in all the Club's recruitment, selection, promotion and training processes, as well as disciplinary matters, it is essential that merit, experience, skills and temperament are considered as objectively as possible.
(c) Alveston F.C. commits itself to the immediate investigation of any claims of discrimination on the above grounds and where such is found to be the case, a requirement that the practice cease forthwith, restitution of damage or loss (if necessary) and to the investigation of any member accused of discrimination.
(d) Any member found guilty of discrimination will be instructed to desist forthwith. Since discrimination in its many forms is against the Football Club's policy, any members offending will be dealt with under the disciplinary procedure.
(e) The Football Club commits itself to the disabled person whenever possible and will treat such members, in aspects of their recruitment and membership, in exactly the same manner as other members. The difficulties of their disablement permitting assistance will be given, wherever possible to ensure that disabled members are helped in gaining access. Appropriate training will be made to such members who request it.
19. CLUB COMPLAINTS PROCEDURE:
In the event that any member feels that he or she has suffered discrimination in any way, or that the Club Policies, Rules or Code of Conduct have been broken, they should follow the procedures below.
1. Report the matter to the Clubs Chairman: Hugh Mackinnon, Secretary: Julie Edwards, or Child Protection Officer: Alan Fisk. Alternatively, to one of the other Directors: Tony Mercer, Neil Robertson or Dave Beese.
Your report should include:
(i). Details of what, when, and where the occurrence took place.
(ii). Any witness statement and names.
(iii). Names of any others who have been treated in a similar way.
(Iv). Details of any former complaints made about the incident, date, when and to whom made.
(v). A preference for a solution to the incident.
2. The Club's Committee will sit for any hearings that are requested.
3. The Club's Committee will have the power to:
i. Warn as to future conduct
ii Suspend from membership
iii Remove from membership any person found to have broken the Club's Policies.